Are you already falling behind? How to get on top of your work.
For some people, an average work day is disorganised and chaotic, while for others it’s organised and calm. Most people are somewhere in the middle. But the closer anyone gets to the mayhem end of the scale, the more behind they get with their work. If you’re already falling behind, we’re here to help.
Don’t Take on Too Much
Often we take on too much and for many reasons, but mostly because we feel we can’t say no. Whatever the reason, the result’s the same. Taking on too much, leaves you overwhelmed and behind. Instead, say no to work when you can and delegate tasks to your staff. You’re better off giving a few things your all, rather than spreading yourself thin among many.
When meetings have a dedicated purpose and provide value, they’re a great use of everyone’s time. However, when there are too many meetings or they‘re too long, productivity slows down or stops. Dedicated employees then have to work overtime to finish their work, and others miss deadlines or reduce quality to keep up. To avoid this, minimise meetings by cutting them out or cutting the time down. Be sure there’s an agenda and it’s adhered to as well, so the meeting stays on track.
Agenda’s aren’t just for meetings
Agenda’s work in many capacities and keeping one is essential to staying organised at work. With an organised agenda, you can plan tasks and have an overview of things you need to take care of. Moreover, you won’t have to worry about what the day will bring since you’ll be in control of your day. Just remember, don’t make your schedule too tight and ensure there’s flexibility for the unexpected.
“Big Rocks First”
This might be a term you’re already familiar with, but the analogy goes: to fill a jar with sand and rocks, put the big rocks in first then let the sand flow into the gaps. As you build your agenda, decide what your “big rocks” are (the major things you need to work on) and schedule them first. Then the little jobs, email checking, phone calls and so on, can fill in the gaps in between.
Set Your Own Deadlines
We’re not talking here about resetting someone else’s deadline, we’re talking about setting your own. When you get the actual deadline of a task or project, schedule in your own deadline, one that falls before then. You’ll feel less stressed as a deadline approaches and more in control of your workload. Furthermore, you’ll be able to cope with any emergencies that arise, safe in the knowledge you can push your deadlines back.
Getting on top of your work is not going to happen overnight. But by incorporating these tips and tricks into your work day, you’ll start to tip the scale and move in the right direction.